The general condition of your living environment affects your personal productivity. Working in a clustered and messy environment has the ability to keep you distracted and in most cases, create negative energy. While some might give excuses about their space limitations, there are creative ways to keep your pace neat and organized while staying productive. Even though your work is done mainly on a computer, your entire work station should fuel your motivation to be productive.
A well organized work space has tremendous benefits. It makes you feel in control and clearly focus and define areas that may need proper attention. An organized space can literally eliminate distractions, position you for success, save you time and help you stay super productive.
Finding neat and simple ways to save space by organizing items will help you keep a tidy work space and avoid loosing them in piles of clutter.
Here are 7 tips to organize your office space and stay productive
1. Purge Your Office
Every major change starts with a purge! De-clutter your space, empty, shred and get rid of literally any frivolous thing that adds no value to your productivity. Focus on one area at a time, get inspiration from magazines, pinterest and other websites on the kind of work space you’ll like to create. Take out unnecessary furniture, files, and group items according to their differently useful categories. Doing an ‘office purge’ will help you analyze the items that you need to keep or toss. Don’t miss this step.
2. Organize with Colors and Labels
Choose a proper labelling and color system for your office. Take the time to label shelves, folders, bins and drawers. This labelling process helps you to put items in the right places and reduces the risk of losing important documents.
3. Use Storage Boxes & Containers
Storage boxes are life savers! You can store almost anything in containers to help you stay organized. Plastic containers and cardboard boxes are perfect for efficient storage. Invest in durable boxes not just for your office space, but also for your home. By grouping and labelling your office items (steps above), you’ll have better clarity as to how to better organize different items and put them into the right segments. Don’t forget those stationery boxes that can be used to keep your office supplies in organized compartments.
4. Segment Your Work Zones
Having different work zones can be the solution to your problems. Sometimes, our work requires different spaces and tools to help trigger a better output. Consider segmenting your work zones into a computer work station and a non-computer based work space. In some cases, you may need to stay away from the computer based work in order to keep the distractions away. It may include signing of papers, scanning documents, writing on paper or maybe just getting your thoughts together. Even if you have one desk, you can still utilize your work area to get the optimum output you desire.
5. Organize Your Desk Accessories
One way to stay productive is by keeping your desk organized. Organize everything from your stationeries, laptop, files, and trays. This is where some of your plastic and storage organizers come into play. You don’t need an expensive stationery tray to organize your pens. Simply beautify those storage boxes (both big and small) and use them to your advantage.
6. De-clutter and Organize Your Laptop/Desktop
The content on your computer or other electronic devices also affects the output of your work and life. De-clutter and organize your desktop by deleting those folders, pictures or softwares that you don’t need. Organize your work into different folders and use digital sticky notes and calendars where necessary to help you stay productive.
7. Have Inspirational Reminders
In order to stay constantly inspired and motivated to work, you need those reminders around your work space. Consider putting up an inspirational wall or area to remind you of your goals and dreams. It’s easy to loose motivation and get distracted by tons of work that constantly piles up. However, there are ways to stay motivated even when you don’t feel like working. Those inspirational highlights around your office can even be done with some DIY paper decorations and frames with images that remind you of your ultimate goals.